Bylaws

BYLAWS OF THE MUSIC TEACHERS ASSOCIATION UTAH ONLINE CHAPTER

(UMTA-OC)

of the

UTAH MUSIC TEACHERS ASSOCIATION 

Affiliated with

MUSIC TEACHERS NATIONAL ASSOCIATION

ARTICLE I—NAME

The name of this organization shall be the UMTA–Online Chapter (UMTA-OC) affiliated with Utah MTA (UMTA) and with Music Teachers National Association, Inc. (MTNA), Cincinnati, Ohio, a Code Section 501(c)(3) organization.

ARTICLE II—PURPOSE

Section 1. The purpose of the Association is the advancement of musical knowledge and education. Activities of the Association are aimed at the promotion of the art of music and the advancement of musical educational activities and the appreciation of music among the people of the community.

Section 2. No part of the net earnings of the organization shall inure to the benefit of any individual.

ARTICLE III—MEMBERSHIP

Section 1. Membership classifications in this Association shall be: Active, Student, and Patron. All members of this Association (except patrons) shall hold membership in the Utah Music Teachers Association and the MTNA.

A. Active membership is open to all persons professionally engaged in any field of musical activity who are members of an affiliated state association and MTNA. Such membership provides the privileges of voting, holding office, and participating in the activities of the Association.

B. Student membership is open to any collegiate student of music subject to membership regulations of the affiliated state association and MTNA. Student members may attend all meetings of the Association, but do not have the right to vote or hold office.

C. Patron membership shall be individuals, organizations, institutions, or business firms wishing to support the association and its activities. They shall not have the right to vote, hold office, or enter students in activities. Dues are paid to the local association.

Section 2. Annual dues will be established by the Executive Board and approved by the 

Members annually. 

Section 3. The membership year shall be the same as the MTNA fiscal year, beginning July 1 and ending June 30 for active members; the collegiate membership year begins October 1 and ends September 30.

ARTICLE IV—OFFICERS

Section 1. The officers of the Association shall be: President, President-Elect, Vice President, Secretary and Treasurer

A. The President shall preside at all meetings of the Association and the Executive 

Board, shall appoint all standing and special committees with the

approval of the Executive Board, and shall perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Association. He or she shall serve as an ex officio member of all committees except the Nominating Committee. 

B. The President-Elect shall assume all duties of the President in the absence of that 

officer and shall perform such other duties as may be designated by the President and/or Executive Board or prescribed by the parliamentary authority of the association.  The President-Elect shall accede to the Office of President at the end of a two-year term.

C. The Vice President shall coordinate activities and perform duties of the President in the absence of the President and President-elect, and shall coordinate such activities and perform such duties as may be designated by the President and/or Executive Board or prescribed by the parliamentary authority of the association. 

D. The Secretary shall keep the minutes of all meetings of the Association and the Board of Directors. 

E. The Treasurer shall be in charge of finances: be responsible for the payment of all bills authorized by the Association, shall keep an itemized account of all receipts and disbursements, shall prepare an annual budget, and shall present reports to the Association as requested.  The Treasurer shall serve as Chair of the Finance Committee.

Section 2. Each officer shall be elected for a two year term of office and shall serve until his or her successor assumes office. The term of office shall begin at the end of the last meeting within the fiscal year, and end upon the installation of the next officer. No member shall be eligible to serve more than two consecutive terms in the same office, except the office of treasurer.  

ARTICLE V—ELECTION OF OFFICERS

Section 1. A nominating Committee of three members shall be elected by the members or Executive Board, or appointed by the president at the last meeting of each two-year term to serve for the ensuing two-year term. The nominating committee shall announce a slate of one candidate for each office at the meeting preceding the annual meeting. Before the election of officers at the annual meeting, additional nominations from the floor shall be permitted.

Section 2. Officers shall be elected by ballot, except in the event of only one nominee for an office in which case the presiding officer may declare the nominee elected by acclamation.

Section 3. A vacancy in any office, except that of President, shall be filled for the unexpired term by presidential appointment and approval by the Executive Board.

A President-elect, appointed in this manner, cannot assume the office of President unless elected to the office in the same manner as the other officers.

Section 4. Any officer shall cease to hold office upon termination of membership, or may be removed from office by two-thirds vote of the members present and voting at a regularly scheduled meeting. Such action may be taken when it appears evident that an officer has been or is unable to serve or is otherwise unqualified.

ARTICLE VI—EXECUTIVE BOARD

Section 1. The officers of the Association and the Immediate Past President shall 

constitute the Executive Board of the Association. 

Section 2. The Executive Board shall have general supervision of the affairs of the 

association between its business meetings, fix the hour and place of meetings, make recommendations to the association, and perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the association, and none of its acts shall conflict with action taken by the association.

Section 3. Meetings of the Executive Board shall be held as needed, or at the request of 

a majority of the Board.

Section 4. Minutes of the Executive Board meeting shall be read at the next regular 

meeting of the Association.

Section 5. Action taken by unanimous written consent of the Executive Board members 

via mail, or electronic transmission, shall be a valid action of the Board. Such actions of the Board shall be preserved and reported in the minutes.

ARTICLE VII—COMMITTEES

Section 1. Standing Committees shall be appointed by the President with the approval of the Executive Board and/or members to facilitate and accomplish the work of the association. 

Section 2. Other committees, such as task forces or special committees, may be appointed by the President with the approval of the Executive Board and/or members to facilitate and accomplish the work of the association.

Section 3. The President shall be an ex officio member of all committees, except the Nominating Committee.

ARTICLE VIII—MEETINGS

Section 1. Regular meetings of the association will be held at such time and place as are decided upon by the Executive Board of the Association, but they shall be guided by the wishes of the membership.

Section 2. Annual meetings of the association will be held at the regular meeting designated as the annual meeting by the Executive Board. The election of officers, annual reports of officers and committees, and any other business that may arise will take place at this meeting.

Section 2. Special meetings may be called by the President or by the Executive Board or upon the written request of one quarter of the members. The purpose of the meeting shall be stated in the call.

Section 3. A quorum of 25% of active membership shall be required for the transaction of business. If a quorum is not in attendance at a meeting where a vote is to be taken, an electronic ballot will be distributed to the membership after the meeting in order to meet that quorum.

ARTICLE IX—PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the association may adopt, or a higher-level rule, i.e. the state or national association.

ARTICLE X—AMENDMENT OF BYLAWS

Section 1. These bylaws may be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

Section 2. All amendments must be consistent with Article II of the Bylaws and a copy of the same must be sent to the MTNA National Office.

January, 2024